What Determines Your Customs Declaration Channel? Here’s What You Need To Know!

Hello to all our importer friends and business partners!

Today, let’s dive into a practical and important topic that many of you have been wondering about: what factors determine whether your customs declaration goes through the green, yellow, or red channel? This affects your clearance time, logistics costs, and even legal risks, so it's worth understanding clearly! 

In Vietnam, the customs declaration process is fully automated, with the system assigning risk levels based on criteria set by the Ministry of Finance. There are three main clearance channels:

• Green channel: No inspection – fast and smooth 
• Yellow channel: Document check – make sure your paperwork is solid 
• Red channel: Both document and physical goods inspection – extra caution needed 

This process is not random. Your declaration is evaluated based on the following key factors:

1. Your company’s compliance history

If your business consistently follows the rules, provides accurate information, and cooperates well with customs authorities, your shipments are less likely to face scrutiny. However, any past violations (such as tax evasion or fraudulent declarations) will increase your risk of being flagged for yellow or red channel inspection.

2. Tax and regulatory policies

Sensitive items such as food, pharmaceuticals, chemicals, weapons, or goods with preferential or high tax rates are subject to stricter controls. Customs will closely verify certificates of origin and other documentation to prevent misuse of tax incentives or illegal imports. Prepare your documents thoroughly! 

3. Nature of the goods

If your products are clearly labeled, have proper certificates of origin (C/O), and transparent documentation, they’re more likely to be assigned to green or yellow channels. 

4. Country of origin and shipping route

Shipments from high-risk regions (e.g., those in political conflict or under international sanctions), or those transiting through multiple countries, are often subject to stricter checks. It’s a good idea to double-check your route and source details to avoid unexpected delays.

Special tip for businesses importing regulated items like agrochemicals or pesticides:

These goods are frequently subject to specialized inspections. To avoid clearance delays or missed market timing, make sure all quality, origin, and quantity declarations are accurate and complete.

In short: Understanding how customs assigns clearance channels helps your business:

Stay ahead in your logistics planning

Minimize compliance risks

Save time and reduce costs

Need more guidance on customs procedures or import/export documents? Message us today – our expert team is ready to support you with fast, clear, and reliable advice!